For the Dudes!

OMG I’m late, so late. And I don’t even know where to start Very Happy . I should start with a definition I guess.

What is an Information Environment? Uhhmm.. Just a minute I’m still “googling” it. Ahhh there it is. An Information Environment is an area where group of IT professionals or any just anybody who has the skill to create and maintain a set of network or online services that supports the publishing and use of information and learning resources. In short it is where knowledge or information is being gathered, processed, used, stored, and updated according to what the user(s) are looking for. Since most of these environments are independent, users such as myself has to navigate through websites or series of sites in order to find the information needed for like, say for a research or for reference material or even just for knowledge’s sake. Yes, I “google” for information a lot just to satisfy my curious mind. I usually search for information mostly regarding on questions of “How” and “Why”. For example ‘How come cats always land on their feet?’, ‘How did the Mayan and Aztec Empire (which is by the way two of the most powerful empires of the old world) got wiped out?’ and ‘Why did Führer Adolf Hitler wage war on their neighboring countries?’. These pieces of information are like gold coins in a treasure chest, small yet invaluable. But these treasure chests aren’t found in a single search, neither can it be taken in a single voyage without any crew.

Okay, so much for metaphors. What I want to say is that knowledge is priceless and cannot be learned all at once without anyone’s help. That is why books are published, libraries are constructed, and schools and universities have been erected. Speaking of libraries, I think I just came up with an example of an information environment, hooray!

Library, a place where knowledge sits in a shelf, a place where we can study or just read without being disturbed, and a good place to sleep too (joke lang!). It is where people usually go whenever their craving for knowledge hit them or students whenever they’re cramming for their research papers. But finding the right information usually takes time, really takes time. That’s why books are cataloged to make the searching less hard. Back in the days where computers were not easily accessed by normal people (hehe), libraries were the best place to be. Back then libraries only have photocopiers and typewriters which are available for readers to use. So whenever a needed information is found it is either copied by hand, get it photocopied, or have it typewritten (haven’t tried this one though Very Happy). Therefore the transition or flow of knowledge is rather slow, which inhibits the acquisition of knowledge. Now here comes the bloom of information age, Internet became the best source of information and combined with the principles of sharing knowledge and information, search engines were improved and billions of information became online, thus the creation of digital libraries.

The rise of digital libraries marks the new age of information dissemination. Not only does it abide to the principle of knowledge sharing, it also makes it easier for users to access to the information needed through search engines. Since all information found in digital libraries are searched through search engines I’d pick search engine sites to be my information environment, specifically an information-dedicated search engine. And a search engine head developer/programmer will be my role.

Information are like grains of sand in Boracay Laughing, it is just lying still in the open. But finding the right grain of sand will take a lifetime. That’s why searching tools or search engines are very important if not, a necessity. That’s why as a search engine developer I should make the searching algorithm more complex to make the search output more accurate. If possible I would add to the word-based search engine a logic-based searching method. That is, when a user is searching with keywords the engine will simulate the logic or sense of these keywords and provide a set of possible meaning of the whole inputted phrase, basically making it artificially intelligent. It really seems not possible, for now, but time will come, it will. Then I would make the user interface more appealing, not with added visual effects or embedded applications but with just a simple relaxing theme that would not strain the eyes of any users, yet beautiful enough to appreciated. Since knowledge should be free of cost there should only be small amount advertisements on the search engine. Ads redirect the attention of the users especially when the advertised product or service is quite enticing (e.g. pornsites, free download, etc.). Some ads really annoys me, like the ones that keep on flashing, and ones that moves with the scroll bar, and also there are ads that pops-up in the center of the web explorer and doesn’t even had and exit button on it. In line with the digital libraries’ advocacy of free knowledge the search engine site should have direct links to certified accurate-information digital libraries placed on the web page.

Creating this complex search engine will really take time and lots of effort, not to mention the maintenance of it afterwards. But for a team dedicated in helping people to acquire knowledge and information, knowing that they’ve learn something means our efforts have paid off.

*Disclaimer: This article does not imply that going to libraries and reading reference books makes the learning process slow. Reading tangible materials is still the best way of reading, trust me. Nothing beats the smell of an old book.

 

It took me some time to understand how would our university outsource the information system functions since most of my reference about outsourcing is business related, where money and time is of the essence. Since the object to be in/outsource is an information system I think i would side with insourcing.

Why insourcing? well.. uhhmmm.. there are some reasons. One would be that having our IS insourced, we know better the issues concerning it. Therefore will have better control over its development and functions. If we outsource our IS my concern would be who would we send if the outsourcer needs human resource? our own professors? It would be a loss to the university.

The thing that could tempt to outsource is the benefit of shared knowledge and skills. Access to intellectual property and wider experience and knowledge would really enchance the skills of our faculty. Also having access to operational best practice that would be too difficult or time consuming to develop in-house.

In insourcing we could make a comitee or a team who will be incharge of developing and maintaining our IS, with addtional pay of course. There's and ethical issue that i've found that says; why pay people outside of the company when we can pay our own personnel that are capable of doing the same task?

 

I really wasn't able to watch the SONA on TV. I wanted to see her doing the speech, she really suchs on camera you know, hehe. Heres some of the ICT related areas that she mentioned.

"Texting is a way of life. I asked the telecoms to cut the cost of messages between networks. They responded. It is now down to 50 centavos."

-Well im not sure how this affects my quality of life. Sure, the 50% discount is a big cut, the question is does the majority of texters subscribe regular loads. I myself dont, for the reasons that there are promotional loading prices that are less costly and has also extra load for other networks, such as all-text 20. It would be better if this promotional prices would be also cut in half.

"Our P 350 million training partnership with the private sector should qualify 60,000 for call centers, medical transcription, animation and software development, which have a projected demand of one million workers generating $13 billion by 2010."

-Wow asa ning mga private sector kay muapil ko! This will greatly help those people benifited. With the government's help their training (I assumed) will cost less and their skills will be develop to a certain standard. The $13 billion dallors will be of great help to our country since this crisis would still cripple us further than 2010. This will really improve my quality of life kung mapasama ako sa 1million workers mentioned above.

 

The best thing to do with this problems is to plan it throughly. Having a lot of computers certainly slows down the internet connection thats why proper maintenance of the facilities is required. Regular check-up of the devices is a must, although this does not directly affect the connection, but having a slow pc unit plus slow internet would mean that your not getting the services you paid for. Maintenance would include fixing pc hardwares and peripherals, removing existing viruses and updating the anti-virus databases.

Now for the connection itself, decide on what network topology best fit for campus use. Check the connecting wires and ensure that it is working properly (check either may gasgas yung wire o may sira sa mga rj-45). I don't know how many ISP the school is subsribed to, but if there are more than one, it would be best to divide it per building/s.I think its better to have two regular-speed connection providing each a half of the units in the campus, rather than having one upgraded connection used throughout the university.

Also, since the E-Library is made for educational purpose of the school, streaming through unnessesary sites should be restricted.

 

Yet again another hard topic to find reference to. I found bits of information from diffrent sites.

The very issue in IT associated businesses is security. When having a transaction over the internet there's a risk of impersonation. A stolen account is an example.

There's also the issue of data security, the risk of having someone manipulating is common such as hacking. And also the risk of data loss caused by technical errors.

And I think the most important is the risk in client security. I think this would be on a client perspective. When having a transaction on the net with a credit card the client risks his confidentiality and of course his money. Even if their is a given price, the client wouldn't immediately know if ever he's being scammed.


http://tutor2u.net/business/ict/intro_security_risk_analysis.htm

 

Wow this topic is surely hard to find in the internet. Good thing that the reference i had on our previous assignment has infos about the barriers of IS. Altough http://www.ctg.albany.edu/publications/guides/tying?chapter=3&section=4 is about state-local IS, it has insights of what hinders an IS project. And heres some of it:

Lack of a shared, reliable computing and network infrastructure.
- When an institution lacks an IT infrastructure there will be a dificulty in operating technology supported programs with consistency from one office to the other or building to building. It also slows and complicates communication among the organization or other institutions

Unrealistic time frames.
- Some information systems take considerably longer than originally planned. Time delays lead to serious difficulties in planning for and adjusting to changes in operations. Since they consume more time than they expected, the deadline will become a pressure.

Goals that are too ambitious for the resources available to achieve them.
- When planning a system there is a certain goal that comes with it. It inspires the staff in making the project. But when the goal is a bit afar considering the staff, equipment and funds alloted, the said goal will be hard to reach. Even well planned projects tend to fail when their goals and resources are on different scales.

 

It took me some time to find a reference about this. It looks like you all extracted the best practices of IS in your posts (this is the disadavantage of passing an assignment just hours before deadline tongue ). Good thing i managed to find this site: http://www.ctg.albany.edu/publications/guides/tying and able to find some practices, here's what I found:

Define purpose and scope
-A well-defined purpose and scope are intstrumental for success. With a definite purpose it becomes easy to focus on a project. In defining a purpose project goals should be prioritized and identifying resources, such as funds, time, people, technologies will give insights on what the scope of the project will be.

Adopt tools and techniques that can manage complexity
-In managing system a project requires tools to manage people, time, relationships, partnerships, ideas, conflicts, resources, information, and processes. Visual tools like conceptual and project workflow diagrams and timelines become a guideline to the project that evolve over time.

Train thoroughly
-Mastering a new computer system can be a tricky business for even the most proficient users. When any user adopts a new information system, it creates some anxiety, especially when the new system is not as user-friendly as the system developers because what is user-friendly to the development team may not easy to handle for the end-uses. The process of adopting a new system can easy by offering well-designed, user-oriented training sessions and reference materials. Also by training the users the developers can improve their system by hearing feedbacks from the users.

 

Why do IS fails? Well there are a lot of factors causing this and in think the biggest factor is poor planning and strategy error, this will cause problems such as missed deadlines, unmet requirements, dissatisfied customers, excessive costs, and unused systems. And sometimes it leads to resource management problems because of unforeseen problems the system will encounter. I think there is no such thing as a bad strategy, because we usually weigh pros and cons and eventually choose the one with lesser cons, the problem is some cons greatly affect the company like changing company systems which leads to inability to adapt to the system. Also choosing fast, less cost, less efficient short-term over slow, costly, but efficient and long-term solutions results to recurring problems like what we've discussed on class. Lack and or faulty IT infrastructure (hardware, software, network, etc.), Having these technical problems slows down the transactions, causes miscommunication, inflates company expenses and cripples the efficiency of the system. Having insufficient numbers of adequately skilled IT staff will cause problems such as inaccurate data and software/hardware problems. How could a system run smoothly without a competent and skilled staff?


reference:
http://findarticles.com/p/articles/mi_m4153/is_n4_v53/ai_18863038

 

Source code is the language used by programmers to create software. Open source code means the code is available. Open source software uses source code that is open, unrestricted and freely available by downloading it from the Internet. The ‘open’ in open source software is intended in the philosophical context of ‘open or free speech’ rather than as a free product. Licences for open source software provide an unconditional right of any party to modify and redistribute the software for free.

-use open source softwares in our servers, would it be a back-end or front-end. This will provide more security and flexibilty because the source code of this softwares can be reprogramed.
-use open source softwares in our computer laboratories and reconfigure those softwares based on the what the students need.
-teach students how to use, debug or even reprogram open source sofwares. This will greatly benefit the students in the future.
-create an organization for open source development composed of programmers, professors and student. And create or reprogram softwares that are specificaly designed for the university.
-conduct tournament-like event where participants are to debug or reprogram an open source softwares.

www.educationau.edu.au/jahia/webdav/site/myjahiasite/shared/papers/open_source.pdf

 

Lets make it GREEN!

By De Snimo

Green computing is the concept of responsibly using computers and conserving its related resources. Such as the implementation of energy-efficient CPUs, monitors, printers, servers and pheripherals as well as reduced resource consumption and reuse and/or recycle materials such as paper and printer catridges.

Such practices can be adapted in our on campus and also for those who owns a personal computer we can help our environment by:

Conserving Energy
-Use the power management options installed in the computers, set turn on the sleep mode if pc is not being used physically (e.i. encoding) but is use for running other "background programs" (e.i up/downloading).
-Turn off computer and /or peripherals when they are not in use. A modest amount of turning on and off will not harm the equipment.
-Don't turn the printer on until you are ready to print.
-If monitors are not needed for "servers" to operate, keep server monitors off. I dont exactly know how frequent the servers in our campus is being use though, but turning off its monitors would save energy consumption of the university.

Reduce Paper Use:
-Recycle waste paper.
-Before recycling paper which has print on only one side, set it aside for use as scrap paper or in printing drafts.
-When documents are copied such as lesson handouts, use double-sided copying or "back to back" copying to conserve paper.
-When general information-type documents must be shared within an office, try circulating or passing them around instead of making an individual copy for each person. This can also be done easily by e-mail.


Reusing and Recycling Printer Cartridges:
-Do not throw away empty printer cartridges unless it is broken. An ink refill technician once told me that an average cartridge will last for 4-5 refills then it starts to leak. As long as the cartridge is not broken it can still be refilled.

Environmentally responsible computer use implies not buying new equipment unless there is a demonstrated need:
-If it can still be fixed, then just fix it (I think this idea is already adapted in our university).

When buying a new equipment, buy efficient and buy green:
-Buy only "Energy Star" computers, monitors and printers.
-Buy LCD monitors because they say it typically uses a cold-cathode fluorescent bulb to provide light for the display. Some newer displays use an array of light-emitting diodes (LEDs) in place of the fluorescent bulb, which reduces the amount of electricity used by the display.
-Buy a monitor only as large as you really need. Since its an office/school device, i think 15 inch monitors is enough.
-Buy ink jet printers, not laser printers. According to the University of Buffalo ink jet printers use 80 to 90 percent less energy than laser printers and print quality can be excellent.

Recycle, not dispose computers and/or its parts:
-Recycling computing equipment can keep harmful materials such as lead and mercury out of landfills or dumpsites. I don't know if there are certain junk shops for computers and/or its parts, but if there is it would be the best place for damage electronic equipments to be disposed.

References:
http://en.wikipedia.org/wiki/Green_computing
http://searchdatacenter.techtarget.com/sDefinition/0,,sid80_gci1246959,00.html
http://wings.buffalo.edu/ubgreen/content/programs/energyconservation/guide_computing.html